Administrative Assistant 3
Helena, MT Helena, MT Full-time Full-time $20.
22 an hour $20.
22 an hour Administrative Assistant 3 - (23142626) The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division.
Our mission at DPHHS is to improve and protect the health, well-being, and self-reliance of all Montanans throughout every stage of their life.
By joining our team, you will have the opportunity to perform meaningful work in public service to our state and its residents.
Whether you are joining the workforce or have several years of experience, DPHHS has the opportunity for you! The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including, but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts.
ECFSD strives to assure that children, youth, and families are healthy and thriving.
This position serves as an Administrative Assistant for one of the bureaus in the ECFSD.
The position is responsible for developing and establishing office management and administrative support systems, procedures, and services, including but not limited to electronic, verbal, and written communications and correspondence, data/records management, forms and templates, supply and equipment inventories, event coordination, travel arrangements, and support for meetings.
The position reports to the Bureau Chief.
What We Can Offer You The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.
Visit the Health Care and Benefits Division for more information at https:
//benefits.
mt.
gov/.
In addition to employee benefits, there are a wide range of advancement opportunities within the largest state agency in Montana.
Additionally This position may be eligible for partial telework within the state of Montana.
Specific conditions will be provided by the supervisor and must adhere to state policy.
This position may be eligible for a statutory $1.
50 an hour base pay increase effective July 1, 2024.
What You Can Offer Us Knowledge of office management practices and procedures.
Knowledge of confidentiality procedures including HIPPA regulations.
Working knowledge of Microsoft Office software.
Knowledge of proper business English, spelling and grammar.
Knowledge of effective customer service methods and techniques.
Ability to communicate effectively verbally and in writing.
Ability to develop long-term professional relationships.
Ability to prioritize, adapt to circumstances, set and meet deadlines, and multitask.
Ability to organize people and tasks.
Skill in publishing and graphic design software.
Skill in operating a personal computer, multi-line phone and general office equipment such as a copier and fax machine.
Meet Minimum
Qualifications:
High School or equivalent, and two (2) years office administration experience.
Other combinations of directly related education/experience may be considered.
Associate's degree in in Office Administration, Office Technology, Business Administration or a related field or related degree preferred but not required.
How to Apply Submit the following required documents with your application on the State of Montana Careers website.
When submitting the required documents, you must check the relevant document box to ensure your attachments are uploading correctly to the specific application for this position.
Cover Letter Resume Three Professional References To be considered for any DPHHS position, applicants must complete and submit their application online, and upload any required documents.
Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.
DPHHS is an equal opportunity employer.
Women, minorities, and people with disabilities are encouraged to apply.
For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact Sarina Crews in DPHHS Human Resources at email protected .
Applicant Pool Statement:
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment:
This agency may use a training assignment.
Employees in training assignments may be paid below the base pay established by the agency pay rules.
Conditions of the training assignment will be stated in writing at the time of hire.
Salary:
$ 20.
22 - 20.
22 Hourly Telework Eligibility:
Telework Eligible (Full-time telework is not available.
Telework schedule must be supervisor approved.
) Benefits Package Eligibility:
Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings:
1 Employee Status:
Regular Schedule:
Full-Time Shift:
Day Job Travel:
Yes, 10 % of the Time Primary Location:
Helena Agency:
Department of Public Health & Human Services Union:
Montana Federation of Public Employees Posting Date:
Sep 1, 2023, 5:
36:
06 PM Closing Date (based on your computer's timezone):
Nov 1, 2023, 12:
59:
00 AM Required Application Materials:
Cover Letter, Resume, References Contact Name:
Sarina Crews Contact Email:
email protected Contact Phone:
406-444-6920.
Estimated Salary: $20 to $28 per hour based on qualifications.
22 an hour $20.
22 an hour Administrative Assistant 3 - (23142626) The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division.
Our mission at DPHHS is to improve and protect the health, well-being, and self-reliance of all Montanans throughout every stage of their life.
By joining our team, you will have the opportunity to perform meaningful work in public service to our state and its residents.
Whether you are joining the workforce or have several years of experience, DPHHS has the opportunity for you! The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including, but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts.
ECFSD strives to assure that children, youth, and families are healthy and thriving.
This position serves as an Administrative Assistant for one of the bureaus in the ECFSD.
The position is responsible for developing and establishing office management and administrative support systems, procedures, and services, including but not limited to electronic, verbal, and written communications and correspondence, data/records management, forms and templates, supply and equipment inventories, event coordination, travel arrangements, and support for meetings.
The position reports to the Bureau Chief.
What We Can Offer You The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.
Visit the Health Care and Benefits Division for more information at https:
//benefits.
mt.
gov/.
In addition to employee benefits, there are a wide range of advancement opportunities within the largest state agency in Montana.
Additionally This position may be eligible for partial telework within the state of Montana.
Specific conditions will be provided by the supervisor and must adhere to state policy.
This position may be eligible for a statutory $1.
50 an hour base pay increase effective July 1, 2024.
What You Can Offer Us Knowledge of office management practices and procedures.
Knowledge of confidentiality procedures including HIPPA regulations.
Working knowledge of Microsoft Office software.
Knowledge of proper business English, spelling and grammar.
Knowledge of effective customer service methods and techniques.
Ability to communicate effectively verbally and in writing.
Ability to develop long-term professional relationships.
Ability to prioritize, adapt to circumstances, set and meet deadlines, and multitask.
Ability to organize people and tasks.
Skill in publishing and graphic design software.
Skill in operating a personal computer, multi-line phone and general office equipment such as a copier and fax machine.
Meet Minimum
Qualifications:
High School or equivalent, and two (2) years office administration experience.
Other combinations of directly related education/experience may be considered.
Associate's degree in in Office Administration, Office Technology, Business Administration or a related field or related degree preferred but not required.
How to Apply Submit the following required documents with your application on the State of Montana Careers website.
When submitting the required documents, you must check the relevant document box to ensure your attachments are uploading correctly to the specific application for this position.
Cover Letter Resume Three Professional References To be considered for any DPHHS position, applicants must complete and submit their application online, and upload any required documents.
Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.
DPHHS is an equal opportunity employer.
Women, minorities, and people with disabilities are encouraged to apply.
For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact Sarina Crews in DPHHS Human Resources at email protected .
Applicant Pool Statement:
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment:
This agency may use a training assignment.
Employees in training assignments may be paid below the base pay established by the agency pay rules.
Conditions of the training assignment will be stated in writing at the time of hire.
Salary:
$ 20.
22 - 20.
22 Hourly Telework Eligibility:
Telework Eligible (Full-time telework is not available.
Telework schedule must be supervisor approved.
) Benefits Package Eligibility:
Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings:
1 Employee Status:
Regular Schedule:
Full-Time Shift:
Day Job Travel:
Yes, 10 % of the Time Primary Location:
Helena Agency:
Department of Public Health & Human Services Union:
Montana Federation of Public Employees Posting Date:
Sep 1, 2023, 5:
36:
06 PM Closing Date (based on your computer's timezone):
Nov 1, 2023, 12:
59:
00 AM Required Application Materials:
Cover Letter, Resume, References Contact Name:
Sarina Crews Contact Email:
email protected Contact Phone:
406-444-6920.
Estimated Salary: $20 to $28 per hour based on qualifications.
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